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About JAIST

【For students entering in April 2020】

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Academic Calendar 2020-2021

As measures against the spread of COVID-19 infection, Entrance Ceremony, Orientation and Physical Checkup has been changed as follows.
* Please note that this information may change. Please check this homepage for the most up-to-date information.

【All new students】

◇Cancellation of Entrance Ceremony
 The FY2020 Entrance Ceremony scheduled on Wednesday, April 15 has been canceled.

【Students at Ishikawa Campus】

◇Orientation
 Face-to-face guidance has been canceled and the orientation will be carried out by watching a video or viewing the materials.
 Please access the following URL to watch a video or view the materials.
  URL https://dlc-lms.jaist.ac.jp/moodle/login/index.php
  * JAIST account/password is required to log in the website.

1 JAIST Information Environment
 Account /password and Surface will be given on the designated date of Wednesday, April 15 or Thursday, April 16. Please check your reception time with the schedule attached to the email sent on April 10th, Friday.
 You need to sign “Usage Agreement for JAIST Information Environment” when you receive account/password. Please be sure to read “INFORMATION SECURITY PAMPHLET” on following URL in advance.
 When you borrow Surface, you need to submit “Exchange Ticket”, and thus please fill in the required field in advance.
 In case you already borrowed Surface, you only receive account/password.

 Place
   【students who does not have Surface】
        School of Materials Science, Lecture Room M1・2
      
       【students who have Surface】

        School of Materials Science, Lecture Room M3
        (URL) https://www.jaist.ac.jp/english/top/campusmap/
 
 INFORMATION SECURITY PAMPHLET

        (URL) https://www.jaist.ac.jp/iscenter/en/special-response2020/

※Please come to the venue during the appointed time slot.
If you cannot, please come to the reception of Research Center for Advanced Computing Infrastructure (2F of School of Information Science Building II) after April 17 (Fri) to receive them.


 Following2through7are very important for student life and study. Please confirm all contents.


2 Student Life Guidance

  Materials will be distributed in front of the office of Student Affairs Department from Wednesday, April 15. Please get the materials by Friday, April 17.
   ① HANDBOOK for Students【handout】
   ② Personal Accident Insurance for Students Pursuing Education and Research【handout】
   ③ Library Information【video】
   ④ Staying Healthy at JAIST・Counseling service【video】
   ⑤ Safety management【handout】
   ⑥ Information from Nomi City【handout】
   ⑦ Guidance for Road Safety and Security【handout】

3 Explanation for Study Programs: Knowledge Science【to be confirmed】(only applicant)
4 Explanation for Study Programs: Information Science【to be confirmed】(only applicant)
5 Group minor research【handout】
6 Instruction for Rubric【video】
7 Career Guidance【to be confirmed】

<Students of the School of Advanced Science and Technology>
Following 1 through 3 are very important for study. Please confirm all contents.
1 how to take courses【material】
2 Upbringing “the human resources creating the global innovation” 【material】
3 Financial support services for students  (URL) https://www.jaist.ac.jp/english/studentlife/support/scholarships.html

<Students of the School of Transdisciplinary Sciences>
 Explanation for course rules
 Date April 15(Wed.)1:00 p.m.-2:50 p.m.
 Place School of Information Science, Lecture Room I3・4
(URL) https://www.jaist.ac.jp/english/top/campusmap/
Details Explanation on how to take courses
Explanation for upbringing “the human resources creating the global innovation”
Explanation about financial support services for students
◇Courses of Term 1-1
 Scheduled to be conducted online and so on from April 20 (Mon.)
◇Period of Resistration and change of courses at Isikawa campas
 April 20 (Mon.),2020-May 1 (Fri.),2020

◇Notice of Physical Checkup Postponement
Physical checkup, originally scheduled on April 13th (Mon.) and 14th (Tue.), was fixed to be postponed to October. Detailed schedules will be announced at a later date.

【IMPORTANT NOTICE】

〇Submission of "Travel History, Body Temperature & Symptoms Recording Sheet"
【All new students】

In order to prevent spread of infection of coronavirus/COVID-19, you should take care of your health and also take intensive measures to protect yourself from infection in a daily life.

All new students should take a body temperature every day from March 18 and fill in "Travel History, Body Temperature & Symptoms Recording Sheet” (hereinafter referred to as ”Recording Sheet”).

If you don’t bring “Recording Sheet” with you, you cannot proceed any processes thereafter. So please make sure to bring it!

If you have symptoms such as fever or coughing before arriving at JAIST, please contact the nearest medical institution and follow the instruction. If you have symptoms such as fever or coughing for more than 4 days, please contact "Consultation Center" and follow the instructions. When you arrive at JAIST, please submit your “Recording Sheet” to Student Welfare Section (to Education for Working Professionals Section at Tokyo satellite for Tokyo satellite students).

“Travel History, Body Temperature & Symptoms Recording Sheet”(“Recording Sheet”)
   Form Download PDFEXCEL
   Form Download【Tokyo satellite students(added)】PDFEXCEL
   Flowchart Download

“Consultation Center” (Nomi city)

   Minami Kaga Health and Welfare Center: Tel 0761-22-0796

Until entering to JAIST, you should take intensive measures to protect yourself from infection such as washing your hands with soap frequently, gargling, and observing "coughing manners" such as wearing mask, coughing or sneezing into your sleeves. Also, you should avoid unnecessary, urgent outings【※】, and please do not go to a place where people gather for long time.
【※】You are allowed to go out for resident registration in city office, opening a bank account, proceeding utility bills and buying daily necessities for life.

〇Student ID Card and Shuttle Bus Only for New Students

【Students at Ishikawa campus】

Student ID Card will be issued when submitting “Recording Sheet” to Student Welfare Section, Student Affairs Department. Student ID card will allow you to:
- Move in JAIST Student Housing
- Use free shuttle bus (JAIST Shuttle)
- Use on-campus Wi-Fi
- Borrow lending PC “Surface”
- Use JAIST Library
- Borrow items for students

[Students who move in JAIST Student Housing]
・Students who are coming to JAIST by public transportation
JAIST will operate shuttle bus only for new students from JR Komatsu Station or Hokuriku Railroad Ishikawa Line Tsurugi Station to JAIST on a specific time between April 1 and 3, which you should use.
When you get on the bus, you should show your “Recording Sheet” so that JAIST staff can check your health condition. (Depending on the situation, you can be asked to take a body temperature at that place or advised to go to a medical institution.)
Please note that people without student ID card cannot use free shuttle bus (JAIST Shuttle) operated by JAIST.
※You need to observe "coughing manners" and wear a mask when using public transportation.

After arriving at JAIST, please come to Student Welfare Section, Student Affairs Department with your “Recording Sheet”.
After JAIST staff checks your “Recording Sheet”, you can receive your ID card and room key.

Open hours: 9:00-17:00 on weekdays
Student Affairs Department:Campus map Download

・Students who are coming to JAIST directly without using public transportation
If you wish to receive your student ID card before the entrance ceremony, Please come to Student Welfare Section, Student Affairs Department, between April 1 and 3 with your "Recording Sheet". After JAIST staff checks your “Recording Sheet”, you can receive your ID card and room key.

Open hours: 9:00-17:00 on weekdays
Student Affairs Department:Campus map Download

[Students who move in an apartment except JAIST Student Housing or live in own house]
・Students who are coming to JAIST by public transportation
If you wish to receive your student ID card before the entrance ceremony, JAIST will operate shuttle bus only for new students from JR Komatsu Station or Hokuriku Railroad Ishikawa Line Tsurugi Station to JAIST on a specific time between April 6 and 10, which you should use.
When you get on the bus, you should show your “Recording Sheet” so that JAIST staff can check your health condition. (Depending on the situation, you can be asked to take a body temperature or advised to go to a medical institution.)
Please note that people without student ID card cannot use free shuttle bus (JAIST Shuttle) operated by JAIST.
※You need to observe "coughing manners" and wear a mask when using public transportation.

After arriving at JAIST, please come to Student Welfare Section, Student Affairs Department.
After JAIST staff checks your “Recording Sheet”, you can receive your ID card.

Open hours: 9:00-17:00 on weekdays 
Student Affairs Department: Campus map Download

・Students who are coming to JAIST directly without using public transportation
If you wish to receive your student ID card before the entrance ceremony, please come to Student Welfare Section, Student Affairs Department, between April 6 and 10 with your "Recording Sheet". After JAIST staff checks your “Recording Sheet”, you can receive your ID card.

 Open hours: 9:00-17:00 on weekdays 
 Student Affairs Department:Campus map Download

【Tokyo satellite students】
・You will receive your ID card at the reception of the orientation on April 25(please note that you cannot receive it unless you submit your Recording Sheet).

〇Free Shuttle Bus operated by JAIST (JAIST Shuttle)
【Students at Ishikawa Campus】
・JAIST Shuttle[Tsurugi line]
When you use JAIST Shuttle [tsurugi line], you have to show your student ID to a driver. If you do not have a student ID, you cannot ride on the shuttle. Please note that you do not need to make a reservation for Tsurugi line.

 JAIST Shuttle [Tsurugi line]
 Timetable  (URL) https://www.jaist.ac.jp/top/access/index.html

・JAIST Shuttle[Komatsu line]
When you use JAIST Shuttle [Komatsu Line], you have to make a reservation on JAIST Shuttle Demand System. You can use this reservation system after Friday, April 17.

〇Use of On-Campus Wi-Fi
【Students at Ishikawa Campus】
At time of student ID card distribution, the instruction of how to use a time-limited Wi-Fi access service will also be distributed for the students enrolled in April. The regular Wi-Fi service is available after new student orientation.

【Students of the program for Working Professionals in Tokyo】
The regular Wi-Fi service is available after new student orientation.

〇Lending PC “Surface” in advance
【Students enrolled in Ishikawa Campus】

A Surface will be lent to a new regular student who would like to. In principle, a Surface will be lent to a new regular student at orientation. However, if a new student needs a PC to keep updated on coronavirus disease (COVID-19) or get necessary information about daily life, Surface could be lent in advance.

The conditions are as follow:
 ・Submit "Travel History, Body Temperature & Symptoms Recording Sheet (Recording Sheet)" and already received the student ID.
 ・Explained about precautions of information security on the same day.
 ・Fill in “Terms and Conditions of Rental Tablet PC” and submit it.
Please note that Surface will be lent in advance according to the following schedule, though, the number of lending at a time will be limited in order to avoid congestion.


Schedule of advance lending of Surface Download
※Since the venue or schedule for orientation may be changed, please check the latest.

Venue:School of Knowledge Science, Lecture Hall
(URL) https://www.jaist.ac.jp/top/campusmap/0011.html

〇What to submit of the entrance
【Students at Ishikawa Campus】
 Please submit the following documents by the specified deadline.

※Please scroll to the right.

Documents Where to submit Format How to submit (e-mail address) Deadline
Personal Details 【For all students】 Student Welfare Section,
Student Affairs Department
Excel e-mail to gakusei@ml.jaist.ac.jp April 15 (Wed.)
Remittance Registration Application (Student)【For all students】
* Please attach a copy of the inner side of the front cover of your bank book by stapler and submit it to a collection box at the Student Affairs Department.
Excel Collection box at the Student Affairs Department April 15 (Wed.)
Study Plan / Record【For all students】 *Students of Division of Transdisciplinary Sciences uninvolved. Educational Service Section,
Educational Affairs Department
Use Portfolio System to fill and submit the record. Detailed information is available in the Orientation for new students on April 15. April 27 (Mon.)
Registration of courses【For all students】 Use Gakumu System (Academic Affairs System) to fill and submit the record. Detailed information is available in the Orientation for new students on April 15. May 1 (Fri.), 17:00
Request for Evaluation of Credit Transfer
【For students who wish to transfer credits from the courses taken at other graduate institutions, in the master’s program at JAIST, or when they were non-degree students at JAIST】
Word Educational Service Section,
Educational Affairs Department
April 23 (Thu.)
Study Program Application Form【For students who wish to apply for Study Program】 Word Collection box at the Student Affairs Department April 24 (Fri.)
Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 Admissions Section,
Educational Affairs Department
Original document
(A photocopied document is not acceptable.)
Collection box at the Student Affairs Department April 17 (Fri.)
Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】
*For doctoral students passed Internal Entrance Examination, submission of Proof of master’s degree is unnecessary.
Photocopy of both sides of your residence card and photocopy of your passport (a page with your picture and the page(s) with immigration stamps in Japan【For new international students at Ishikawa Campus】 International Student Section,
Student Affairs Department
Image data e-mail to ryugaku@ml.jaist.ac.jp When you receive the residence card or your residence information is revised by City Hall.
Request Form for Extension or Change of Status
【For new international students at Ishikawa Campus who wish to extend their period of stay】
*Please attach the image data of the both sides of the residence card).
pdf e-mail to ryugaku@ml.jaist.ac.jp When you need to extend the period of stay.
Application for Scholarship Certificate 【For students who need a certification】 pdf e-mail to ryugaku@ml.jaist.ac.jp
Notice of Temporary Leave 【Those who go abroad temporarily】 pdf e-mail to ryugaku@ml.jaist.ac.jp
【Students of the program for Working Professionals in Tokyo】
 Please submit the following documents by the specified deadline.

※Please scroll to the right.

Documents Where to submit Format How to submit (e-mail address) Deadline
Personal Details 【For all students】
※If you change your address after submitting the document, please take a procedure immediately at Tokyo Satellite office.
Student Welfare Section,
Student Affairs Department
Excel e-mail to gakusei@ml.jaist.ac.jp April 17 (Fri.)
Remittance Registration Application (Student)【For all students】
* Please attach a copy of the inner side of the front cover of your bank book by stapler and submit it to a collection box at the Student Affairs Department.
Excel Mail to Ishikawa Campas:Student Affairs Department,
Student Welfare Section,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
April 17 (Fri.)
Study Plan / Record【For all students】 *Students of Division of Transdisciplinary Sciences uninvolved. Educational Service Section,
Educational Affairs Department
Use Portfolio System to fill and submit the record. Detailed information is available in the Orientation for new students on April 25. May 7 (Thu.)
Registration of courses Term I【For all students】 Use Gakumu System (Academic Affairs System) to fill and submit the record. Detailed information is available in the Orientation for new students on April 25. May 7 (Thu.), 17:00
Request for Evaluation of Credit Transfer
【For students who wish to transfer credits from the courses taken at other graduate institutions, in the master’s program at JAIST, or when they were non-degree students at JAIST】
Word Mail to Ishikawa Campas:Educational Service Section,
Educational Affairs Department,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
May 1 (Fri.)
Study Program Application Form【For all students】 Word e-mail to kyoumu@ml.jaist.ac.jp May 7 (Thu.)
17:00
Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 Admissions Section,
Educational Affairs Department
Original document
(A photocopied document is not acceptable.)
Mail to Ishikawa Campas:Student Affairs Department,
Student Welfare Section,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
※Original documents will be handed to Admissions Section from Student Welfare Section
April 17 (Fri.)
Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】
*For doctoral students passed Internal Entrance Examination, submission of Proof of master’s degree is unnecessary.
〇Students who are currently staying outside Japan
Please check updated information on the following websites.

[Entry restrictions]

[Visa restrictions]

[Quarantine]
Ministry of Health, Labour and Welfare

When your entry formalities to Japan have been postponed, please inform the International Student Section of the latest status.
Please inform the International Student Section of the date of entry to Japan.
Contact: International Student Section  ryugaku@ml.jaist.ac.jp
PAGETOP