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About JAIST

【For students entering in April 2020】

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Academic Calendar 2020-2021

In consideration of the continuing spread of the novel coronavirus / COVID-19, JAIST has made the following changes to the dates for Academic Calendar 2020-2021.
* Please note that this information may change. Please check this homepage for the most up-to-date information.

【Students at Ishikawa Campus】

◇Entrance Ceremony
Date April 15 (Wed.), 2020
Time
Open 9:00- (Please make sure to be seated by 9:25)
Ceremony 9:30-10:00
Place Gymnasium
(URL)https://www.jaist.ac.jp/english/top/campusmap/
Notes
*Only new students can attend this ceremony. No friends and family.
*New students receive information from administrative office. To attend ceremony, please cooperate to wash
your hands,bring a mask, etc. If you do not feel well,please refrain from attending the ceremony.

◇Orientation
Date and Time
1st Day April 15 (Wed.)
 Registration 10:15-
 Orientation 11:00-12:30
2nd Day April 16 (Thu.)
 Registration 9:00-9:10
 Orientation 9:10-17:40
3rd Day April 17 (Fri.)
 Registration 9:00-9:10
 Orientation 9:10-12:00
Place MS Hall
(URL)https://www.jaist.ac.jp/english/top/campusmap/
◇Courses of Term 1-1

Courses at Ishikawa Campus will start on Monday, April 20, 2020.
(URL)https://www.jaist.ac.jp/english/education/calendar/

◇Period of Registration and Change of Courses at Ishikawa Campus

April 20 (Mon.), 2020– May 1 (Thu.), 2020

◇Physical Checkup for students

Physical Checkup
You will have a physical checkup on April 13 (Mon.) or 14 (Tue).
A reception time is subdivided and your check-in time is designated by student number to prevent COVID-19 infection. We will give you handout with student ID card.
Please come to JAIST to get your handout by April 10 (Fri.) and fill in medical questionnaires.

<Students of the School of Transdisciplinary Sciences>

The entrance ceremony, orientation, courses of Term1-1, period of registration and change of courses, and physical checkup for the students of the School of Transdisciplinary Sciences are the same schedule as the those of the students at Ishikawa Campus.

【Students of the program for Working Professionals in Tokyo】

◇Orientation
Date and Time
April 25 (Sat.)
Registration 13:00-13:30
Orientation 13:30-17:20
Place Tokyo Satellite
(URL)https://www.jaist.ac.jp/satellite/sate/eng/
◇Courses of Term I

Courses at Tokyo Satellite will start on Suturday, May 9, 2020.
(URL) https://www.jaist.ac.jp/english/education/calendar/
※Detailed information will be announced in the Orientation on Saturday, April 25, 2020.

◇Period of Registration and Change of Courses at Tokyo Satellite

April 27 (Mon.), 2020 – May 7 (Fri.), 2020

◇Physical Checkup for students

Physical Checkup
Physical checkup will be carried out in September.

【IMPORTANT NOTICE】

〇Submission of "Travel History, Body Temperature & Symptoms Recording Sheet"
【All new students】

In order to prevent spread of infection of coronavirus/COVID-19, you should take care of your health and also take intensive measures to protect yourself from infection in a daily life.

All new students should take a body temperature every day from March 18 and fill in "Travel History, Body Temperature & Symptoms Recording Sheet” (hereinafter referred to as ”Recording Sheet”).

If you don’t bring “Recording Sheet” with you, you cannot proceed any processes thereafter. So please make sure to bring it!


If you have symptoms such as fever or coughing before arriving at JAIST, please contact the nearest medical institution and follow the instruction. If you have symptoms such as fever or coughing for more than 4 days, please contact "Consultation Center" and follow the instructions. When you arrive at JAIST, please submit your “Recording Sheet” to Student Welfare Section (to Education for Working Professionals Section at Tokyo satellite for Tokyo satellite students).

“Travel History, Body Temperature & Symptoms Recording Sheet”(“Recording Sheet”)
   Form Download
   Form Download【Tokyo satellite students(added)】
   Flowchart Download

“Consultation Center” (Nomi city)

   Minami Kaga Health and Welfare Center: Tel 0761-22-0796

Until entering to JAIST, you should take intensive measures to protect yourself from infection such as washing your hands with soap frequently, gargling, and observing "coughing manners" such as wearing mask, coughing or sneezing into your sleeves. Also, you should avoid unnecessary, urgent outings【※】, and please do not go to a place where people gather for long time.
【※】You are allowed to go out for resident registration in city office, opening a bank account, proceeding utility bills and buying daily necessities for life.

〇Student ID Card and Shuttle Bus Only for New Students

【Students at Ishikawa campus】

Student ID Card will be issued when submitting “Recording Sheet” to Student Welfare Section, Student Affairs Department. Student ID card will allow you to:
- Move in JAIST Student Housing
- Use free shuttle bus (JAIST Shuttle)
- Use on-campus Wi-Fi
- Borrow lending PC “Surface”
- Use JAIST Library
- Borrow items for students

[Students who move in JAIST Student Housing]
・Students who are coming to JAIST by public transportation
JAIST will operate shuttle bus only for new students from JR Komatsu Station or Hokuriku Railroad Ishikawa Line Tsurugi Station to JAIST on a specific time between April 1 and 3, which you should use.
When you get on the bus, you should show your “Recording Sheet” so that JAIST staff can check your health condition. (Depending on the situation, you can be asked to take a body temperature at that place or advised to go to a medical institution.)
Please note that people without student ID card cannot use free shuttle bus (JAIST Shuttle) operated by JAIST.
※You need to observe "coughing manners" and wear a mask when using public transportation.

After arriving at JAIST, please come to Student Welfare Section, Student Affairs Department with your “Recording Sheet”.
After JAIST staff checks your “Recording Sheet”, you can receive your ID card and room key.

Open hours: 9:00-17:00 on weekdays
Student Affairs Department:Campus map Download

・Students who are coming to JAIST directly without using public transportation
If you wish to receive your student ID card before the entrance ceremony, Please come to Student Welfare Section, Student Affairs Department, between April 1 and 3 with your "Recording Sheet". After JAIST staff checks your “Recording Sheet”, you can receive your ID card and room key.

Open hours: 9:00-17:00 on weekdays
Student Affairs Department:Campus map Download

[Students who move in an apartment except JAIST Student Housing or live in own house]
・Students who are coming to JAIST by public transportation
If you wish to receive your student ID card before the entrance ceremony, JAIST will operate shuttle bus only for new students from JR Komatsu Station or Hokuriku Railroad Ishikawa Line Tsurugi Station to JAIST on a specific time between April 6 and 10, which you should use.
When you get on the bus, you should show your “Recording Sheet” so that JAIST staff can check your health condition. (Depending on the situation, you can be asked to take a body temperature or advised to go to a medical institution.)
Please note that people without student ID card cannot use free shuttle bus (JAIST Shuttle) operated by JAIST.
※You need to observe "coughing manners" and wear a mask when using public transportation.

After arriving at JAIST, please come to Student Welfare Section, Student Affairs Department.
After JAIST staff checks your “Recording Sheet”, you can receive your ID card.

Open hours: 9:00-17:00 on weekdays 
Student Affairs Department: Campus map Download

・Students who are coming to JAIST directly without using public transportation
If you wish to receive your student ID card before the entrance ceremony, please come to Student Welfare Section, Student Affairs Department, between April 6 and 10 with your "Recording Sheet". After JAIST staff checks your “Recording Sheet”, you can receive your ID card.

 Open hours: 9:00-17:00 on weekdays 
 Student Affairs Department:Campus map Download

【Tokyo satellite students】
・You will receive your ID card at the reception of the orientation on April 25(please note that you cannot receive it unless you submit your Recording Sheet).

〇Free Shuttle Bus operated by JAIST (JAIST Shuttle)
【Students at Ishikawa Campus】
・JAIST Shuttle[Tsurugi line]
When you use JAIST Shuttle [tsurugi line], you have to show your student ID to a driver. If you do not have a student ID, you cannot ride on the shuttle. Please note that you do not need to make a reservation for Tsurugi line.

 JAIST Shuttle [Tsurugi line]
 Timetable  (URL) https://www.jaist.ac.jp/top/access/index.html

・JAIST Shuttle[Komatsu line]
When you use JAIST Shuttle [Komatsu Line], you have to make a reservation on JAIST Shuttle Demand System. You can use this reservation system after Friday, April 17.

〇Use of On-Campus Wi-Fi
【Students at Ishikawa Campus】
At time of student ID card distribution, the instruction of how to use a time-limited Wi-Fi access service will also be distributed for the students enrolled in April. The regular Wi-Fi service is available after new student orientation.

【Students of the program for Working Professionals in Tokyo】
The regular Wi-Fi service is available after new student orientation.

〇Lending PC “Surface” in advance
【Students enrolled in Ishikawa Campus】

A Surface will be lent to a new regular student who would like to. In principle, a Surface will be lent to a new regular student at orientation. However, if a new student needs a PC to keep updated on coronavirus disease (COVID-19) or get necessary information about daily life, Surface could be lent in advance.

The conditions are as follow:
 ・Submit "Travel History, Body Temperature & Symptoms Recording Sheet (Recording Sheet)" and already received the student ID.
 ・Explained about precautions of information security on the same day.
 ・Fill in “Terms and Conditions of Rental Tablet PC” and submit it.
Please note that Surface will be lent in advance according to the following schedule, though, the number of lending at a time will be limited in order to avoid congestion.


Schedule of advance lending of Surface Download
※Since the venue or schedule for orientation may be changed, please check the latest.

Venue:School of Knowledge Science, Lecture Hall
(URL) https://www.jaist.ac.jp/top/campusmap/0011.html

〇What to submit of the entrance
【Students at Ishikawa Campus】
 Please submit the following documents by the specified deadline.

※Please scroll to the right.

Documents Where to submit Format How to submit (e-mail address) Deadline
Personal Details 【For all students】 Student Welfare Section,
Student Affairs Department
Excel e-mail to gakusei@jaist.ac.jp April 15 (Wed.)
Remittance Registration Application (Student)【For all students】
* Please attach a copy of the inner side of the front cover of your bank book by stapler and submit it to a collection box at the Student Affairs Department.
Excel Collection box at the Student Affairs Department April 15 (Wed.)
Study Plan / Record【For all students】 *Students of Division of Transdisciplinary Sciences uninvolved. Educational Service Section,
Educational Affairs Department
Use Portfolio System to fill and submit the record. Detailed information is available in the Orientation for new students on April 15. April 27 (Mon.)
Registration of courses【For all students】 Use Gakumu System (Academic Affairs System) to fill and submit the record. Detailed information is available in the Orientation for new students on April 15. May 1 (Fri.), 17:00
Request for Evaluation of Credit Transfer
【For students who wish to transfer credits from the courses taken at other graduate institutions, in the master’s program at JAIST, or when they were non-degree students at JAIST】
Word Educational Service Section,
Educational Affairs Department
April 23 (Thu.)
Study Program Application Form【For students who wish to apply for Study Program】 Word Collection box at the Student Affairs Department April 24 (Fri.)
Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 Admissions Section,
Educational Affairs Department
Original document
(A photocopied document is not acceptable.)
Collection box at the Student Affairs Department April 17 (Fri.)
Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】
*For doctoral students passed Internal Entrance Examination, submission of Proof of master’s degree is unnecessary.
Photocopy of both sides of your residence card and photocopy of your passport (a page with your picture and the page(s) with immigration stamps in Japan【For new international students at Ishikawa Campus】 International Student Section,
Student Affairs Department
Image data e-mail to ryugaku@jaist.ac.jp When you receive the residence card or your residence information is revised by City Hall.
Request Form for Extension or Change of Status
【For new international students at Ishikawa Campus who wish to extend their period of stay】
*Please attach the image data of the both sides of the residence card).
pdf e-mail to ryugaku@jaist.ac.jp When you need to extend the period of stay.
Application for Scholarship Certificate 【For students who need a certification】 pdf e-mail to ryugaku@jaist.ac.jp
Notice of Temporary Leave 【Those who go abroad temporarily】 pdf e-mail to ryugaku@jaist.ac.jp
【Students of the program for Working Professionals in Tokyo】
 Please submit the following documents by the specified deadline.

※Please scroll to the right.

Documents Where to submit Format How to submit (e-mail address) Deadline
Personal Details 【For all students】
※If you change your address after submitting the document, please take a procedure immediately at Tokyo Satellite office.
Student Welfare Section,
Student Affairs Department
Excel e-mail to gakusei@jaist.ac.jp April 17 (Fri.)
Remittance Registration Application (Student)【For all students】
* Please attach a copy of the inner side of the front cover of your bank book by stapler and submit it to a collection box at the Student Affairs Department.
Excel Mail to Ishikawa Campas:Student Affairs Department,
Student Welfare Section,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
April 17 (Fri.)
Study Plan / Record【For all students】 *Students of Division of Transdisciplinary Sciences uninvolved. Educational Service Section,
Educational Affairs Department
Use Portfolio System to fill and submit the record. Detailed information is available in the Orientation for new students on April 25. May 7 (Thu.)
Registration of courses Term I【For all students】 Use Gakumu System (Academic Affairs System) to fill and submit the record. Detailed information is available in the Orientation for new students on April 25. May 7 (Thu.), 17:00
Request for Evaluation of Credit Transfer
【For students who wish to transfer credits from the courses taken at other graduate institutions, in the master’s program at JAIST, or when they were non-degree students at JAIST】
Word Mail to Ishikawa Campas:Educational Service Section,
Educational Affairs Department,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
May 1 (Fri.)
Study Program Application Form【For all students】 Word e-mail to kyoumu@jaist.ac.jp May 7 (Thu.)
17:00
Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 Admissions Section,
Educational Affairs Department
Original document
(A photocopied document is not acceptable.)
Mail to Ishikawa Campas:Student Affairs Department,
Student Welfare Section,Japan Advanced Institute of Science and Technology
1-1 Asahidai, Nomi, Ishikawa 923-1292 Japan
※Original documents will be handed to Admissions Section from Student Welfare Section
April 17 (Fri.)
Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】
*For doctoral students passed Internal Entrance Examination, submission of Proof of master’s degree is unnecessary.
〇Information Security Training
【All new students】
The information security training will be held within new student orientation in April 16 (Thu).

【Students of the program for Working Professionals in Tokyo】

The information security training will be held within new student orientation in April 25(Sat).


〇Students who are currently staying outside Japan [Updated on April 6]
1. Students who are affected by the Japanese government’s entry restrictions
Japanese government has restricted entry to Japan in the following cases.

[Entry restrictions]
For the time being, those who fall under the categories below are not permitted to land in Japan unless there are exceptional circumstances.
1. Non-Japanese nationals who have stayed in the following areas within 14 days before arriving in Japan.
 Asia: Indonesia, Singapore, Thailand, Korea, Taiwan, China (including Hong kong and Macau), Philippines, Brunei, Vietnam, Malaysia
 Oceania:Australia, New Zealand
 North America: Canada, United States
 Latin America:Ecuador, Chile, Dominica, Panama, Brazil, Bolivia
 Europe:Iceland, Ireland, Albania, Armenia, Andorra, Italy, United Kingdom, Estonia, Austria, Netherlands, North Macedonia, Cyprus, Greece, Croatia, Kosovo, San Marino, Switzerland, Sweden, Spain, Slovakia, Slovenia, Serbia, Czech, Denmark, Germany, Norway, Vatican, Hungary, Finland, France, Bulgaria, Belgium, Poland, Bosnia and Herzegovina, Portugal, Malta, Monaco, Moldova, Montenegro, Latvia, Lithuania, Liechtenstein, Romania, Luxembourg
 Middle East: Israel, Iran, Turkey, Bahrain
 Africa:Egypt, Cote d'Ivoire, Democratic Republic of Congo, Mauritius, Morocco
2. Non-Japanese nationals who hold a passport issued in Hubei province or Zhejiang province, China.
3. Non-Japanese nationals who boarded the ship "WESTERDAM" from Hong kong

[Visa restrictions]
The Ministry of Foreign Affairs announced that the following measures are implemented.
1. The validity of single or multiple-entry visa issued by Japanese Embassies or Consulates General in China (including Hong Kong and Macau) and the Republic of Korea are suspended.
2. Visa exemption measures for Hong Kong and Macau, and the Republic of Korea are suspended.
3. The validity of single or multiple-entry visa issued by Japanese Embassies or Consulates General in Schengen countries (Iceland, Italy, Estonia, Austria, Netherlands, Greece, Switzerland, Sweden, Spain, Slovakia, Slovenia, Czech Republic, Denmark, Norway, Hungary, Finland, France, Belgium, Poland, Portugal, Malta, Latvia, Lithuania, Liechtenstein, Luxembourg), Ireland, Andorra, Iran, the United Kingdom, Egypt, Cyprus, Croatia, San Marino, Vatican, Bulgaria, Monaco and Romania are suspended.
4. The validity of single or multiple-entry visa issued by Japanese Embassies or Consulates General in Southeast Asian 7 countries (Indonesia, Singapore, Thailand, Philippines, Brunei, Vietnam and Malaysia), Israel, Qatar, Congo and Bahrain are suspended.

In addition to the above, the validity of single or multiple-entry visa issued until April 2 by Japanese Embassies or Consulates General in the following countries are suspended.
Asia and Oceania:
Mongolia, Cambodia, Myanmar, Laos, East Timor, India, Sri Lanka, Nepal, Pakistan, Bangladesh, Bhutan, Maldives, Kiribati, Cook Islands, Samoa, Solomon Islands, Tuvalu, Tonga, Nauru, Niue, Vanuatu, Papua New Guinea, Palau, Fiji, Marshal, Micronesia
Latin America:
Argentina, Antigua and Barbuda, Uruguay, El Salvador, Guyana, Cuba, Guatemala, Grenada, Costa Rica, Colombia, Jamaica, Suriname, Saint Vincent and grenadine archipelago, Saint Christopher and Nevis, Saint Lucia, Dominica (co), Trinidad and Tobago, Nicaragua, Haiti, Bahamas, Paraguay, Barbados, Puerto Rico, Venezuela, Belize, Peru, Honduras, Mexico
Europe:
Azerbaidjan, Ukraine, Uzbekistan, Kazakhstan, Kyrgyzstan, Georgia, Tajikistan, Turkmenistan, Belarus, Russia
Middle East:
Afghanistan, United Arab Emirates (including the visa exemption registration certificate issued for the e-passport owner), Yemen, Iraq, Oman, Kuwait, Saudi Arabia, Syria, Palestine, Jordan, Lebanon
Africa:
Algeria, Angola, Uganda, Eswatini, Ethiopia, Eritrea, Ghana, Cape Verde, Gabon, Cameroon, Gambia, Guinea, Guinea-Bissau, Kenya, Comoros, Congo (co), Sao Tome and Principe, Zambia, Sierra Leone, Djibouti, Zimbabwe, Sudan, Seychelles, Equatorial Guinea, Senegal, Somalia, Tanzania, Chad, Central African Republic, Tunisia, Togo, Nigeria, Namibia, Niger, Burkina Faso, Burundi, Benin, Botswana, Madagascar, Malawi, Mali, South Africa, South Sudanese Mozambique, Mauritania, Libya, Liberia, Rwanda, Lesotho

[Quarantine]
The Ministry of Health, Labour and Welfare announced that people arriving from all countries and areas are asked to wait 14 days at a location designated by the quarantine station chief (e.g. at home) and to refrain from using public transportation, and to register information of domestic address and means of transportation from the airport to the address at the quarantine counter.

Also, both of Japanese and non-Japanese nationals who have stayed in the countries or areas within 14 days before arriving in Japan that are restricted to land in Japan are subject to have a PCR test and to wait at a location designated by the quarantine station chief until the result of the test comes out.

[Flight restrictions]
All flights arriving in Japan from China (including Hong Kong and Macau) or Korea, have been asked to land at only Tokyo Narita airport or Kansai International Airport.

If your entry formalities to Japan have been postponed, please inform the International Student Section of the latest status.

2. Students other than above No.1
Please inform the International Student Section of the date of entry to Japan.

Contact: International Student Section  ryugaku@jaist.ac.jp
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