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About JAIST

【For students entering in October 2020】

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 For measures against the spread of COVID-19 infection, Entrance Ceremony and Orientation will be changed as follows.
* Please note that this information may change. Please check this homepage for the latest information.

Please access the following URL to see JAIST Prevention Measure for the infection of Novel Coronaviruses.
* Please note that this information may be added and updated from time to time. Please check this homepage regularlyfor the latest information.

JAIST Prevention Measure for the Infection of Novel Coronaviruses
(URL)https://www.jaist.ac.jp/english/about/risk-management/coronavirus.html

Academic Calendar 2020-2021

【All new students】

◇A small-scale Entrance Ceremony
 Regarding Entrance Ceremony which is held on Friday, October 2, we are sorry to announce you that JAIST decided to reduce scale of the ceremony considering the novel coronavirus infection.
 Therefore, only the representatives of New Students are allowed to attend the ceremony. We will contact the students for details separately.
 It is really disappointing only a few students and people concerned attend the ceremony, but we ask for your understanding that we decided to ensure your health and safety from the point of infectious disease prevention.

【Students at Ishikawa Campus】

◇Orientation
 Face-to-face guidance will be canceled and the orientation will be carried out by watching a video or viewing the materials.
 Please access the following URL to watch a video or view the materials.
  URL https://dlc-lms.jaist.ac.jp/moodle/login/index.php
  * JAIST account/password is required to log in the website.

1 JAIST Information Environment
 Account/password and Surface that required for online will be given from 13:30 to 16:30 on October 6(Tue).
 You need to sign “Usage Agreement for JAIST Information Environment” when you receive account/password. Please be sure to read “INFORMATION SECURITY PAMPHLET” on following URL in advance.
 When you borrow Surface, you need to submit “Exchange Ticket”, and thus please fill in the required field in advance.

 Place
    School of Materials Science, Lecture Room M1・2
        (URL) https://www.jaist.ac.jp/top/campusmap/0004.html
 
 INFORMATION SECURITY PAMPHLET

        (URL) https://www.jaist.ac.jp/iscenter/en/special-response2020/

※Please come to the venue during the appointed time slot.
If you cannot, please come to the reception of Research Center for Advanced Computing Infrastructure (2F of School of Information Science Building II) after October 7 (Wed) to receive them.


Important information for student life and study


2 Student Life Guidance

  Please get the materials as they will be distributed together with the Account/password.
   ① HANDBOOK for Students【handout】
   ② Personal Accident Insurance for Students Pursuing Education and Research【handout】
   ③ Library Information【video】
   ④ Staying Healthy at JAIST・Counseling service【video】
   ⑤ Safety management【handout】
   ⑥ Information from Nomi City【handout】
   ⑦ Guidance for Road Safety and Security【handout】

3 Explanation for Study Programs: Knowledge Science【to be confirmed】(only applicant)
4 Explanation for Study Programs: Information Science【to be confirmed】(only applicant)
5 Group minor research【handout】
6 Instruction for Rubric【video】
7 Seminar on Intellectual Properties【video】
8 Language Education Program and Study/Research/Internship Abroad【video】
9 how to take courses【material】
10 Upbringing “the human resources creating the global innovation” 【material】
11 Financial support services for students
  (URL) https://www.jaist.ac.jp/english/studentlife/support/scholarships.html

◇Courses of Term 2-1
 Courses of term 2-1 start from October 12 (Mon.). Lectures are basically conducted online, but some face-to-face lectures are scheduled to be conducted.
  (URL) https://www.jaist.ac.jp/english/education/calendar/
* Be sure to confirm that you can connect online by courses of term 2-1 start, and if you have any questions, contact Research Center for Advanced Computing Infrastructure.

◇Period of Resistration and change of courses at Isikawa campas
 October 12 (Mon.), 2020 - October 23 (Fri.), 2020

◇Physical Checkup
 The physical checkup for students will be helds at the gymnasium on November 4(Wed). For more information, please be sure to check the material enclosed with the guidance material.

【IMPORTANT NOTICE】

Fill in "Travel History, Body Temperature & Symptoms Recording Sheet"

【All new students】

 In order to prevent spread of infection of coronavirus/COVID-19, you should take care of your health and also take intensive measures to protect yourself from infection in a daily life.
 All new students should take a body temperature every day from September 18 and fill in "Travel History, Body Temperature & Symptoms Recording Sheet” (hereinafter referred to as ”Recording Sheet”).

We will ask you to submit the "Recording Sheet" as needed, so please be sure to keep it at all times.

 If you have symptoms such as fever or coughing before arriving at JAIST, please contact the nearest medical institution and follow the instruction. If you have symptoms such as trouble breathing, strong lethargy, or high fever OR continuing light cold symptoms such as fever or cough for 4 days or longer, please contact "Consultation Center" and follow the instructions.

“Travel History, Body Temperature & Symptoms Recording Sheet”(“Recording Sheet”)
   Form Download PDFEXCEL
   Flowchart Download

 “Consultation Center” (Nomi city)
   Minami Kaga Health and Welfare Center: Tel 0761-22-0796

Until entering to JAIST, you should take intensive measures to protect yourself from infection such as washing your hands with soap frequently, gargling, and observing "coughing manners" such as wearing mask, coughing or sneezing into your sleeves. Also, you should avoid unnecessary, urgent outings【※】, and please do not go to a place where people gather for long time.

【※】You are allowed to go out for resident registration in city office, opening a bank account, proceeding utility bills and buying daily necessities for life.

Free Shuttle Bus operated by JAIST (JAIST Shuttle)

【Students at Ishikawa Campus】

・JAIST Shuttle[Tsurugi line]
 When you use JAIST Shuttle [tsurugi line], you have to show your student ID to a driver.

  Timetable[Tsurugi line]  (URL) https://www.jaist.ac.jp/english/top/access/index.html

・JAIST Shuttle[Komatsu line]
 When you use JAIST Shuttle [Komatsu Line], you have to make a reservation on JAIST Shuttle Demand System.

  Timetable[Komatsu line]  (URL) https://www.jaist.ac.jp/english/top/access/index.html

What to submit of the entrance

【Students at Ishikawa Campus】

 Please submit the following documents by the specified deadline.

※Please scroll to the right.

Documents Where to submit Format How to submit (e-mail address) Deadline
Personal Details
【For all students】
Student Welfare Section,Student Affairs Department
Excel e-mail to
gakusei@ml.jaist.ac.jp
Oct 23(Wed.)
Remittance Registration Application (Student)【For all students】
* Please attach a copy of the inner side of the front cover of your bank book by stapler and submit it to a collection box at the Student Affairs Department.
Excel Collection box at the Student Affairs Department Oct 23(Wed.)
Study Plan / Record
【For all students】
Educational Service Section, Educational Affairs Department Use Portfolio System to fill and submit the record. Detailed information is available in the Orientation for new students on Oct 6. Oct 16(Fri.)
Registration of courses
【For all students】
Use Gakumu System (Academic Affairs System) to fill and submit the record. Detailed information is available in the Orientation for new students on Oct 6. Oct 23(Fri.),
17:00
Request for Evaluation of Credit Transfer
【For students who wish to transfer credits from the courses taken at other graduate institutions, in the master’s program at JAIST, or when they were non-degree students at JAIST】
Word Educational Service Section, Educational Affairs Department Oct 23(Fri.)
Study Program Application Form
【For students who wish to apply for Study Program】
Word Collection box at the Student Affairs Department Oct 9(Fri.)
Proof of graduation
【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】
Admissions Section, Educational Affairs Department Original document(A photocopied document is not acceptable.) Collection box at the Student Affairs Department Oct 16(Fri.)
Proof of Master’s degree
【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】
*For doctoral students passed Internal Entrance Examination, submission of Proof of master’s degree is unnecessary.
Photocopy of both sides of your residence card and photocopy of your passport (a page with your picture and the page(s) with immigration stamps in Japan
【For new international students at Ishikawa Campus】
International Student Section, Student Affairs Department Image data e-mail to
ryugaku@ml.jaist.ac.jp
When you receive a residence card or your residence information is updated in City Hall.
Request Form for Extension or Change of Status
【For new international students at Ishikawa Campus who wish to extend their period of stay】
*Please attach the image data of the both sides of the residence card).
pdf e-mail to
ryugaku@ml.jaist.ac.jp
When you need to extend the period of stay.
Application for Scholarship Certificate
【For students who need a certification】
pdf e-mail to
ryugaku@ml.jaist.ac.jp
Notice of Temporary Leave
【Those who go abroad temporarily】
pdf e-mail to
ryugaku@ml.jaist.ac.jp

Students who are currently staying outside Japan

【All new students】

Please check updated information on the following websites.

[Entry restrictions]

[Visa restrictions]

[Quarantine]
Ministry of Health, Labour and Welfare

When your entry formalities to Japan have been postponed, please inform the International Student Section of the latest status.
Please inform the International Student Section of the date of entry to Japan.
Contact: International Student Section  ryugaku@ml.jaist.ac.jp
PAGETOP