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【To Students, Faculty and Staff members】Message from the President(Updated of March 22, 2021)

To Students, Faculty and Staff members,

I would like to express my gratitude to all students, faculty and staff members for working together to prevent the COVID-19 infection, and as a result, no one has been infected with the coronavirus.
The government has decided to lift the State of Emergency subject to Tokyo, Kanagawa, Saitama, and Chiba on March 21. As a result, there are no areas subject to the State of Emergency designated by the government.
However, we have to stay alert as vaccination has not begun on a full-scale, and local governments have begun to announce State of Emergency on their own due to the increase of coronavirus patients, such as Sendai, Miyagi prefecture.
It is undeniable that the situation is still serious and it will take more time for the CIVID-19 situation to resolve, as the decrease in the number of coronavirus cases per day is slowing, there are concern for collapse of the health system all over the country, and the number of people infected by more contagious variant of COVID-19 are increasing in Japan.
The response at JAIST from March 22 is as follows, please stay alert and take prevention measures thoroughly against infection in all situations.

  • JAIST does not set restrictions on business trip or travel across prefectural borders. However, continue to make good use of online, check whether the State of Emergency is announced or not by the local government, infection status, COVID-19 cluster status and whether infection routes are clear or not at your destination then consider carefully before you decide to travel (same apply to visitors from outside of prefecture). After your return, monitor your physical condition and if you are not well such as have a fever, promptly email Crisis Management (kikikanri@ml.jaist.ac.jp) and do not come to the campus.
    For students, note the following
    ○ In the case of business trip (research activities, conferences etc.), must inform your supervisor in advance.
    ○ In the case of trip for job hunting including internship, must inform the Career Support Office (syusyokus@ml.jaist.ac.jp) in advance.
    ○ In the case of extracurricular activities off campus, must inform the Student Affairs Department (gakusei@ml.jaist.ac.jp) in advance.
  • Gatherings and drinking parties will increase for the end of Academic year and the start of Academic year. However, carefully consider whether it is necessary or should attend. Please strictly refrain from holding farewell parties, thank-you parties or welcome parties.
    If a gathering is to be held for reasons of social convention, make sure to limit to 4 people or less, only for a short time and take prevention measures (e.g. regular ventilation, wear mask, avoid close-contact settings etc.). Establishments that comply with the declaration of measures against COVID-19 set by prefectures and have the sticker stating their declaration of the countermeasures are preferable.
  • JAIST does not set restrictions on private trips. However check the infection status, COVID-19 cluster status and whether infection routes are clear or not at your destination then consider carefully before you decide to travel. If you are going on a trip, avoid crowds by traveling on weekdays, and only in small number of people.
  • In the case of departure from Japan (except for return home after completion)
    For students, note the followings
    ○ Submit a notification to Student Affairs Department in advance.
    Japanese students "Notice of Overseas Travel 海外渡航届"
    International students "Notice of Temporary Leave (coronavirus infection compatible version) 一時帰国・帰国届"
    For Faculty and staff members, inform the head of your department or supervisor and Crisis Management (kikikanri@ml.jaist.ac.jp) in advance.
    Travel to countries listed Level 3 on the Ministry of Foreign Affairs' "Travel Advice and Warning on Infectious Diseases" is prohibited, and refrain from nonessential travel to Level 2. There is a quarantine period for entry into destination country and Japan, take the quarantine period into consideration before decide to departure.
    Border enforcement measures for entering Japan are significantly strengthened, and it is necessary to submit a certificate of negative test result conducted within 72 hours before leaving a country, including the return of Japanese citizens and the re-entry of foreigners, those who do not submit a certificate of negative test result will be denied entry to Japan. Also it is required to pledge to refrain from using public transportation for 14 days, self-quarantine, retain and provide the location data, and download contact-confirming application (COCOA).
    Faculty and staff members who return to JAIST without quarantine period at an accommodation near the airport because of duty related reasons, will be quarantined at the accommodation designated by JAIST, so follow instructions from Crisis Management (kikikanri@ml.jaist.ac.jp).
  • Regarding the opening etc. of the Tokyo Satellite Campus is as announced separately today.
  • If you are not well such as have a fever, call your primary care doctor or the Ishikawa Prefecture Consulting Center for the Fever Patients (0120-540-004) for consultation. Those who are instructed to visit a doctor, do not use public transportations (including JAIST Shuttle). When you are taking Kanaya Taxi (076-272-0085), call in advance to inform them that you "have a fever and visiting a doctor".
    In order to prevent COVID-19 cluster on campus, residents of JAIST student housing and staff housing who are tested for PCR/antigen at their doctor's visit will be placed in designated accommodation without returning to their own rooms, so bring personal belongings such as cash, health insurance card, change of clothes/sleeping wear and mobile phone (including charger) etc. Email your doctor's visit result to Crisis Management (kikikanri@ml.jaist.ac.jp) and follow their instructions. If the test result is positive, Crisis Management (kikikanri@ml.jaist.ac.jp) and Health Center staff will ask you about your movement history (date, time, location, activities and contacts), please give them your cooperation. If you do not have return transportation from doctors, ask for assistance at the hospital or health center (0761-22-0793).
  • Avoid the "5 situations" (see attachment) that increase the risk of infection presented by the Subcommittee on Novel Coronavirus Disease Control.
  • Details regarding the COVID-19 vaccination is unknown, however in principal the vaccination will be given at the municipality where your current address is registered so check your registration. We will share information regarding the vaccinations as soon as they are provided.
  • In the case of re-declaration of the state of emergency, order from Ishikawa Prefecture or outbreak of the COVID-19 infection on campus. We will take necessary measure immediately and ask for your kind cooperation.

Ishikawa Prefecture lifted the "Infection Spread Warning" for COVID-19 focused on transmission at dining and drinking establishments and among young people, and the COVID-19 infection status is moved from "Stage II (warning)" to "Stage I (caution)".
However, cases of COVID-19 infection and clusters have been reported in neighboring cities, universities, and Nomi City, under the current circumstances we have to stay alert.
To our Students, faculty and staff members, please continue to take prevention measures against infection (wear mask, wash hands, practice the cough etiquette, and avoid the "three Cs") to protect yourself.
Not only the COVID-19 but also seasonal infectious diseases (measles, rubella, streptococcal infection, etc.) can also be spread. Also it is an important time to move to a new stage for students who are about to start a full-blown job hunting, students who completed academic work and preparing for the future, or students who are coming to JAIST for new educational opportunity.
I strongly hope that you will spend this important time without suffering from various infectious diseases. I ask for your continued cooperation to prevent infection, so that the number of people infected from the COVID-19 remain zero and keep yourself and others safe from the COVID-19.

March 22, 2021
TERANO Minoru,
President of Japan Advanced Institute of Science and Technology

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attachment:
(Japanese)感染リスクが高まる「5つの場面」
(English)5 situations to increase risk of infection
(Chinese)增加感染风险的「5个场景」

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