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【To Students, Faculty and Staff members】Message from the President(Updated of July 13, 2021)

To Students, Faculty and Staff members,

I would like to express my gratitude for your understanding and cooperation in preventing the spread of the COVID-19.
The government has declared the fourth "State of Emergency" from July 12 to August 22 for Tokyo, where the number of cases has been increasing again. Also, "the State of Emergency" in Okinawa Prefecture has been extended until August 22.
"The priority measures to prevent the spread of the disease" have been extended until August 22 in Saitama, Chiba, Kanagawa, and Osaka prefectures.
In Ishikawa Prefecture, the monitoring indicator was raised to "Stage II" on July 9 due to an increase in the number of cases, including clusters at restaurants in Kanazawa City.
Vaccinations are now being conducted by municipalities and workplace vaccinations in Ishikawa Prefecture, and through the workplace vaccinations at Kanazawa University (1st dose: late July, 2nd dose: late August), JAIST students, faculty, staff, and family members living in student housings and staff housings are scheduled to be vaccinated. Detailed information, including the preferred date of vaccination for those who wish to receive the vaccine, will be announced separately.
Currently, there is a great concern about the spread of the highly infectious delta variant, which has a high risk of causing severe illness. Young people, in particular are not only subclinical (asymptomatic) but also at high risk of severe illness, and may transmit the virus to others without being aware of it. For this reason, although vaccination is voluntary, we would like as many people as possible to be vaccinated in order to prevent infection and spread of the new coronavirus, except for those who are allergic to it or have a serious illness.
For both Moderna and Pfizer-BioNTech vaccines, two doses are required for people to have full immune response, so please be sure to receive two doses and continue to take precautions such as wearing a mask after the first dose. Also, plan your day in advance so that you do not have to overwork yourself on the day of or the day after the vaccination.

JAIST will take the following measures starting today, and we would like to ask everyone to continue to take all possible measures against the COVID-19.

  • Coronavirus can be transmitted through droplet and contact, and it is important for each person to thoroughly take infection control measures such as "avoid the three Cs", "keep a safe distance from others", "wear a mask" and "wash hands and use hand sanitizer". In order to ensure the health and safety of all students, faculty and staff members, wear a mask as a general rule on campus (including the student housings) especially when coming into contact with or talking to others.
  • Avoid the "5 situations that increase the risk of infection" (see attachment) issued by the Subcommittee on Novel Coronavirus Disease Control.
  • Continue to consider the use of online services in place of business trips and operations that involve travel across prefectural borders, and do not take nonessential business trip or travel if the national or local government issued a "State of emergency" or "Priority measures to prevent the spread of disease" for the destination. As for student guidance, use the online system as much as possible.
  • If it is necessary to make a business trip or travel to the area subject to a "State of Emergency", be sure to inform the Crisis Management (kikikanri@ml.jaist.ac.jp).
    ※Please be sure to notify Crisis Management, as there were a few people who did not notify them.
  • For the other areas, the decision on whether or not to travel should be made after careful consideration of the infection status, COVID-19 cluster status, and whether or not infection routes are clear at the destination.
  • The same apply to visitors from outside of Ishikawa prefecture.

    After you travel, monitor your health and if you are unwell such as have a fever, email the Crisis Management (kikikanri@ml.jaist.ac.jp) immediately and do not come to the campus.
    For students, note the followings
    ○ Business trip (research activities, conferences etc.)
    must inform your supervisor in advance.
    ○ Job-hunting (including internship)
    must inform the Career Support Office (syusyokus@ml.jaist.ac.jp) in advance.
    ○ Off-campus extracurricular activity
    must inform the Student Affairs Department (gakusei@ml.jaist.ac.jp) in advance.
  • COVID-19 clusters have been reported all over Japan. During the upcoming summer vacation, it is expected that there will be an increase in the number of family dinners and drinking parties with friends. Please be cautious to protect yourself from getting COVID-19.
  • Departure from Japan (except for return to home country after completion)
    ○ As for the studentʼs overseas travel during COVID-19 pandemic, refer to the separate notice.
    ○ As for the faculty and staff memberʼs overseas travel during COVID-19 pandemic, refer to the separate notice.

    ※If it is necessary to travel out of Japan, check Border enforcement measures for the latest information on entry to Japan, and follow their instructions (submit a certificate of negative test result conducted within 72 hours prior to departing from the country/region where travelers stay, non-use of public transportation for 14 days after entering Japan, etc.).
    Reference: Ministry of Health, Labor and Welfare
    https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html
  • Regarding the opening etc. of the Tokyo Satellite, refer to the separate notice.
  • If you are unwell such as have a fever, call your primary care doctor or the Ishikawa Consulting Center for Patients with Fever (0120-540-004) for consultation. Those who are instructed to see a doctor, do not use public transportations (including JAIST Shuttle).
    If you are taking Kanaya Taxi (076-272-0085), call in advance and inform them that you have a fever and visiting a doctor.
    In order to prevent COVID-19 cluster on campus, residents of JAIST student housing and staff housing who are tested for PCR/antigen at their doctorʼs visit will be placed in designated accommodation without returning to their own rooms, so bring personal belongings such as cash, health insurance card, change of clothes/sleeping wear and mobile phone (including charger) etc.
    Email your doctorʼs visit result to the Crisis Management (kikikanri@ml.jaist.ac.jp) and follow their instructions. If the test result is positive, the Crisis Management and Health Center staff will ask you about your movement (date, time, location, activities and contacts), please give them your cooperation. If you do not have return transportation from doctors, ask for assistance at the hospital or health center (0761-22-0793).
  • If there is a change in the area or period for the State of emergency declared by the national government, a new order from Ishikawa prefectural government, or COVID-19 patients are reported on campus, we will immediately take necessary measures and ask for your kind cooperation.

Since there are confirmed COVID-19 cases and clusters reported in Nomi city, neighboring cities and universities, we cannot let our guard down against the COVID-19.
In addition to COVID-19, seasonal infections (measles, rubella, etc.) may also become widespread.
This is also an important time for students who are doing job-hunting activities such as internships, and for new students who have been assigned to laboratories and will start their studies, research, and job-hunting activities. I strongly hope that you will stay free from various infectious diseases during this important time. Therefore, I would like to ask for your continued cooperation in preventing the spread of infectious diseases.

July 13, 2021
TERANO Minoru,
President of Japan Advanced Institute of Science and Technology

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attachment:
(Japanese)感染リスクが高まる「5つの場面」
(English)5 situations that increase risk of infection
(Chinese)增加感染风险的「5个场景」

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