【For students entering in October 2025】
The October 2025 Entrance Ceremony, Orientation will be held as follows.
| 1 | Entrance Ceremony | Date : October 2 (Thu）10 : 00 a.m. ‐ 11 : 00 a.m. [Reception 9 : 00 a.m. ‐ 9 : 30 a.m.] Place : MS Hall, on the first floor, Materials Science Lecture Building (1-1 Asahidai, Nomi, Ishikawa, 923-1292) |
| 2 | Orientation 【Students at Tokyo Satellite】 |
Date : October 4 (Sat.）1 : 00 p.m. ‐ 5 : 05 p.m. [Registration 12 : 30 p.m. ‐ 1 : 00 p.m.] Place : JAIST Tokyo Satellite (19th floor, Shinagawa Intercity Tower A 2-15-1 Konan, Minato-ku, Tokyo) detail : R7.10オリエンテーション日程(東京).pdf |
| 3 | Orientation 【Students at Ishikawa Campus】 |
Date : October 3 (Fri) - October 7 (Tue) Place : JAIST ※ Details of the orientation will be announced at Registration. [Registration] October 3 (Fri) 8 : 45 a.m. Place : Entrance Hall |
| 4 | Class and Course Registration | [Ishikawa Campus] From October 10 (Fri.), classes will be held on face-to-face basis. Course registration period : October 10 (Fri.) - October 23 (Thu.) *For the course registration, be sure to complete the procedure through Gakumu system. *For the notification of courses you registered, please access JAIST-LMS to confirm the details. |
| 5 | Move-in Start Date of Student Housing | September 29 (Mon) and subsequent weekdays from 9:00 a.m. to 5:00 p.m. |
| 6 | Distribution of student ID Card | Available at the Student Welfare Section. * Please receive by October 2. For Residents of Student Housing : At the time of moving in * For Students at Tokyo Satellite : At the Orientation |
| 7 | Physical Checkup *Only for students at Ishikawa Campus |
It will be held at the gymnasium in October 2025 For more information, please be sure to check the email sent at a later date. |
| 8 | Procedures and Notices | For students entering in Ishikawa Campus.(Link) For students entering in Tokyo Satellite.(Link) |
Contact : 1, 3, 5, 6, 7 → Student Welfare Section gakusei@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
【Necessary Procedures for New Students】
Please submit the following documents by the specified deadline.
※Please scroll to the right.
| Documents etc. | Where to submit | Format | How to apply (e-mail address) |
Deadline |
|---|---|---|---|---|
| Personal Details 【For all students】 |
Student Welfare Section, Student Affairs Department | Excel | e-mail to pd-gakusei@ml.jaist.ac.jp |
October 17(Fri.) |
| Remittance Registration Application (Student) 【For all students】 * Please attach a copy of the inner side of the front cover of your bank book (for Internet banking, one that confirms your account information) by stapler and submit it to a collection box at the Student Affairs Department. |
Excel | Collection box at the Student Affairs Department | October 10(Fri.) | |
| Student Counseling Service Questionnaire 【For all students】 |
Student Counseling Service | Word | e-mail to soudan@ml.jaist.ac.jp |
October 17(Fri.) |
| Study Plan / Record 【For all students】 |
Educational Service Section, Educational Affairs Department | Log into the Portfolio System to enter your information. Please see the page 79 of the HANDBOOK for Students. * Portfolio System will be available from the afternoon of October 3(Fri.). |
October 17(Fri.) | |
| Registration of courses 【For all students】 |
Register through the Web Course registration function in the Gakumu System (Academic Affairs System). Please see the notification email that will be sent sepatrately. | October 23(Thu.) 17:00 |
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| Request for Evaluation of Credit Transfer 【For students who wish to transfer credits】 |
word |
Apply through the Apply Document function in the Gakumu System. | October 17(Fri.) | |
| Study Program Application 【For students who wish to apply for Study Program】 |
Apply through the Apply Document function in the Gakumu System. | October 17(Fri.) 17:00 |
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| Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 |
Admissions Section, Educational Affairs Department | Original document (A photocopied document is not acceptable.) |
Collection box at the Student Affairs Department | October 10(Fri.) |
| Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】 *For doctoral students passed Internal Entrance Examination, the submission of it is unnecessary. |
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| Notice of non-payment request form | Accounting Section, Accounting Department | 【Only for Japanese students】 If name or address changes from the “Notice of non-payment request form” which you submitted during entrance procedures, please notify the Accounting Section. |
As needed | |
| Self-Assessment System for Global Innovation Creativity 【For all students】 |
Administrative and Planning Section, Educational Affairs Departmen | 1. Log in to the Portfolio System (see the page 76 of the HANDBOOK for Students.) 2. Click "Goal Setting" and enter your target level. 3. Click "Self-assessment at orientation" and enter your current level. Details are available in the Orientation for new students. * Portfolio System will be available from the afternoon of October 3(Fri.). |
As needed | |
