【For students entering in October 2026】
The October 2026 Entrance Ceremony, Orientation will be held as follows.
※ Please scroll to the right to view the table.
| 1 | Entrance Ceremony | Date : October 2 (Fri）10 : 00 a.m. ‐ 11 : 00 a.m. [Reception 9 : 00 a.m. ‐ 9 : 30 a.m.] Place : Ishikawa High-Tech Conference Center, Conference hall (2-1, Asahidai, Nomi, Ishikawa, 923-1292) |
| 2 | Orientation 【Students at Tokyo Satellite】 |
（Japanese Language Only） |
| 3 | Orientation 【Students at Ishikawa Campus】 |
Date : October 5 (Mon) - October 7 (Wed) Place : JAIST ※ Details of the orientation will be announced at Registration. [Registration] October 5 (Mon) 8 : 45 a.m. Place : Entrance Hall |
| 4 | Class and Course Registration | [Ishikawa Campus] From October 13 (Tue.), classes will be held on face-to-face basis. Course registration period : October 13 (Tue.) - October 26 (Mon.) *For the course registration, be sure to complete the procedure through Gakumu system. *For the notification of courses you registered, please access JAIST-LMS to confirm the details. |
| 5 | Move-in Start Date of Student Housing | September 30 (Wed) and subsequent weekdays from 9:00 a.m. to 5:00 p.m. |
| 6 | Distribution of student ID Card | Before attending the entrance ceremony on October 2, please pick up your student ID card at the Student Welfare Section, Student Affairs Department (you will be asked to present it at the entrance ceremony reception). *For those who live in the student housing, it will be handed to you at the Student Welfare Section, Student Affairs Department, when you move in. *If you are not able to pick up the application before the entrance ceremony, please pick it up after the ceremony. *For Students at Tokyo Satellite: At the Orientation |
| 7 | Physical Checkup *Only for students at Ishikawa Campus |
It will be held at the gymnasium in October 2026. For more information, please be sure to check the email sent at a later date. |
| 8 | Procedures and Notices | For students entering in Ishikawa Campus.(Link) |
Contact : 1, 3, 5, 6, 7 → Student Welfare Section gakusei@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
【Necessary Procedures for New Students】
Please submit the following documents by the specified deadline.
※Please scroll to the right.
| Documents etc. | Where to submit | Format | How to apply (e-mail address) |
Deadline |
|---|---|---|---|---|
| Personal Details 【For all students】 |
Student Welfare Section, Student Affairs Department | Submit via the form below, https://forms.cloud.microsoft/r/M98v1Egn8m * Available after JAIST account instructions on October 5 PM. |
October 16(Fri.) | |
| Remittance Registration Application (Student) 【For all students】 * Please attach a copy of the inner side of the front cover of your bank book (for Internet banking, one that confirms your account information) by stapler and submit it to a collection box at the Student Affairs Department. |
Excel | Collection box at the Student Affairs Department | October 10(Fri.) | |
| Student Counseling Service Questionnaire 【For all students】 |
Student Counseling Service | Word | e-mail to soudan@ml.jaist.ac.jp |
October 16(Fri.) |
| Study Plan / Record 【For all students】 |
Educational Service Section, Educational Affairs Department | Log into the Portfolio System to enter your information. Please see the page 82 of the HANDBOOK for Students. * Portfolio System will be available from October 2(Fri). |
October 20(Tue.) | |
| Registration of courses 【For all students】 |
Register through the Web Course registration function in the Gakumu System (Academic Affairs System). Please see the notification email that will be sent sepatrately. | October 26(Mon.) 17:00 |
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| Request for Evaluation of Credit Transfer 【For students who wish to transfer credits】 |
word |
Apply through the Apply Document function in the Gakumu System. | October 16(Fri.) | |
| Study Program Application 【For students who wish to apply for Study Program】 |
Apply through the Apply Document function in the Gakumu System. | October 16(Fri.) 17:00 |
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| Proof of graduation Proof of bachelor's degree 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 |
Admissions Section, Educational Affairs Department | Original document (A photocopied document is not acceptable.) |
Collection box at the Student Affairs Department *Applicants who applied on the basis of expected graduation from a university in China are required to arrange for CHSI to send the Verification Reports directly to the Admissions Section. |
October 9(Fri.) |
| Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】 *For doctoral students passed Internal Entrance Examination, the submission of it is unnecessary. |
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| Notice of non-payment request form | Accounting Section, Accounting Department | 【Only for Japanese students】 If name or address changes from the “Notice of non-payment request form” which you submitted during entrance procedures, please notify the Accounting Section. |
As needed | |
| Self-Assessment System for Global Innovation Creativity 【For all students】 |
Administrative and Planning Section, Educational Affairs Departmen | 1. Log in to the Portfolio System (see the page 76 of the HANDBOOK for Students.) 2. Click "Goal Setting" and enter your target level. 3. Click "Self-assessment at orientation" and enter your current level. Details are available in the Orientation for new students. * Portfolio System will be available from the afternoon of October 2(Fri.). |
As needed | |
