Issuance of Certificates for Former Students

You can request official certificates in person at the Educational Service Section or by mail. Please follow the instructions below to order by mail.

Fill out the form (available here) and send it with a copy of your valid ID and a self-addressed stamped envelope (see below for postage*) to the Educational Service Section. Alternatively, you can send a request to the Educational Service Section which includes:

  1. Your name in English alphabet (while at JAIST)
  2. Your JAIST student number (if known)
  3. Your date of birth (month-day-year)
  4. The program (master’s/doctoral), the department and the school you were in.
  5. Approximate dates of attendance at JAIST (enrollment to completion/withdrawal)
  6. The information you want included in the certificate
  7. The language (Japanese/English) of the certificate and the number of copies you request
  8. The reason of request
  9. Name and address where you are to submit the certificate
  10. Address where you want the certificate sent
  11. A daytime phone number or email address where you can be reached
  12. Whether you want the certification sent by express mail
  13. A copy of your valid identification (e.g. your passport, driver’s license)**
  14. A self-addressed stamped No.2 envelop (240 × 332mm)

The mailing address is:

Educational Service Section
Educational Affairs Department JAIST
1-1 Asahidai, Nomi, Ishikawa

There is no fee to issue certificates. It usually takes three business days after the arrival of your request (might take longer for certificates in English or other specialized ones). The certification uses forgery prevention paper and is not sent in a sealed envelope unless requested. To request the certification of a sealed copy, send a copy of the document which specifically states this request.

** If your current name is different from the one registered at JAIST, send an evidential document attesting the change.

(The certification can only be sent domestically. Contact the Educational Service Section for international delivery.)

Use a N.o.2 envelope (240 × 332mm角形2号(定形外))

Number of copies you request Postage
Sealed Regular Express
1-5 1-2 120 yen 380 yen
6-16 3-8 140 yen 400 yen
17-25 9-12 210 yen 470 yen


Educational Service Section
Educational Affairs Department JAIST
1-1 Asahidai, Nomi, Ishikawa, 923-1292

TEL: 0761-51-1996
E-mail: kyoumu”at” (replace “at” with @)