Application for Industrial Internship / Research Internship

0. Courses

1. Contents

＜Industrial Internship＞
(1) Students go through work experience at domestic or foreign private companies
(2) Students receive research guidance at domestic or foreign private companies
　* Except for those through participation in events such as summer schools

＜Research Internship＞
(1) Students go through work experience at domestic or foreign public research institutions
(2) Students receive research guidance at domestic or foreign public research institutions
　* Except for those through participation in events such as summer schools

2. Dispatch destination

＜Industrial Internship＞
Private companies, Administrative organs, NPO, Organizations such as public interest corporations,
Medical institutions, care and welfare facilities or similar institutions

＜Research Internship＞
Universities, Research Institutions, Laboratories, Test facilities, or similar institutions

3. Duration, etc

(1) Approximately, it should include 8 hours per day, 5 days per week for working/research.
(2) If you apply for multiple internships, each of them must have each dispatch destination.

* Please consult with your supervisor in advance if you wish to conduct the internship only online or over a long period of time (approximately one month).

4. How to decide the dispatch destination

Students determine the host companies/institutions under the guidance of supervisor.

5. Application procedure for credits acquisition

＜Industrial Internship＞
Applicants must submit the designated form with supervisor’s approval by email
at least 2 weeks prior to the starting date of Industrial Internship.

＜Research Internship＞
Applicants must submit the designated form with supervisor’s approval by email
at least 2 months prior to the starting month of Research Internship.

6. Outcome Report

Upon completion of the Industrial Internship/Research Internship, students must report to the supervisor in approximately 30 minutes long in an optional way. Then submit the Outcome Report to both the supervisor and the Educational Service Section promptly.

　　◎Outcome Report (Form)　PDF／Word

7. Grade assessment

After completion of grading result registration, students can check the score on the Gakumu system.

Grant for Industrial Internship/Research Internship

JAIST offers students the following Grants for internship based on the travel expenses regulation. The payment will be made after completion of all accounting procedures after you finish the industrial/research internship. Students can use this grant program only once while in JAIST.
*Applicants must be noted to make an appropriate itinerary without any private waiting days before or after the internship working/training days. In case of extra days included, it may result in out of grant eligibility.

Fees covered by the Grants

1. Transportation fees (including a round-trip air ticket)
2. Daily allowances and accommodation fees (in principle, up to 2 weeks) *For expenses exceeding 2 weeks, please consult with your supervisor in advance.
3. Fees for vaccinations, visa and passport applications which JAIST recognizes necessary for the trip based on the travel expenses regulation
4. Pre-trip travel expenses in connection with obtaining a visa

Application documents

1. Itinerary (Self-writing)：Form（sample attached） *Re-submission required when a schedule change might occur
   *List the start and end times for the internship. Include standby days such as weekends.
2. Hotels/Lodging facilities information of where you will stay (PDF of the booking page, website, etc.)
3. 【Applicable Only】Receipts of Air fare
4. 【Applicable only for those who will have oversea training/working amid the Industrial Internship/Research Internship】Itinerary issued by a travel agency
5. 【Applicable Only】Receipts for vaccinations fee, visa and passport application and document issuance fees
6. 【Unless you have previously submitted it】Remittance Registration Application　Form（Internal Use Only）

** Applicants must submit above documents together with Application Form for Industrial Internship/Research Internship

Documents to submit after Internship 【Applicable Only】

1. Accommodation certificate　 Form（Internal Use Only）
2. Boarding stubs, receipts or boarding certificates issued by airlines
   *In case that flight changes might occur and result in mismatch of description on boarding stubs and the Itinerary, you need to report the detailed reasons.
3. Receipts of local buses/trains fare used amid training abroad *Taxi fare will not be covered except for emergency use.
4. Credit card statement (PDF of the page confirming that the cards in your name etc.)
   *Mandatory for the payment applicable to receipts submission required. Only cards in your name are acceptable.
   *Black out any unnecessary information (such as details unrelated to the relevant item) before submitting.

** Successful applicants must submit above documents immediately after returning.

Others

In case of using a weekly apartment* instead of hotel accommodation, you shall be reimbursed for the actual cost of the weekly apartment for that period. The daily allowance shall be paid in accordance with the JAIST travel expenses regulation.

*A weekly apartment means not a lodging like hotel and inn but a residence like apartment and condominium, where you need to sign a contract when moving in, or an official accommodation facility or other similar accommodation facility.

1. When using a weekly apartment for the internship with grant support, you need to submit the copy of lease agreement and the original receipt of rental payment.
2. Comparing the actual cost of a weekly apartment with the accommodation fee for the period according to the travel expenses regulation, the less expensive of the two will be paid.
3. A separate dining fee (equivalent to dinner) will be supplied for the actual cost payment period of the weekly apartment and others using.